Do you remember the last time you entered as a new hire? I remember those days when they left me to fend for myself. My friends had to figure out the password and locate the files. Well, it’s the story of many new hires. According to a study, only 12% of employees agree that their organization is perfect in onboarding new employees. Is your organization following the right onboarding process? If not, your new hires will be hunting for new jobs even before you say probation.
Although you might add your unique flavor while onboarding the new hire, you must adopt some of the tried-and-tested formulas. It helps your new hires feel fully integrated into your organization and ready to ace their jobs. However, if you fail to follow these onboarding practices, you risk leaving your employees feeling confused, unhappy and stressed.
The post discusses the concept of employee onboarding and its importance and then focuses on six onboarding practices that can offer your new hires an excellent experience in your organization.
Understanding Employee Onboarding
Contrary to popular belief, onboarding is more than signing papers on the first day at the workplace. It’s a lengthy process that introduces and integrates new hires into your organization. During this time, your employees acquire the necessary skills, knowledge and resources required to remain productive in their position. Besides, the onboarding process is the time when your new hires learn about your company’s values, objectives and corporate culture and how their roles contribute towards the achievement of your organization’s overall vision.
The duration of the process differs from company to company, and the steps taken by the HR team. In some organizations, it takes a couple of days, while in others, it might take up to a year or even longer. Generally, the onboarding process starts from the moment you make an offer until the employee functions independently and proves to be productive in their role. When you grab the attention of a candidate by expressing your organization values before they step foot in the office would make a great difference in their engagement with the firm.
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Why Adopt An Effective Employee Onboarding Process?
We know the necessity of onboarding for the efficiency and success of your organization. Do you know what makes it important? Let’s explore some of the benefits an effective employee onboarding program can bring to your organization.
Enhanced employee experience
With the high demand for talent, employees have no shortage of opportunities. Therefore, if your employees feel that the employee experience you created is subpar, they will start leaving quickly. A robust onboarding process that delves into company culture, career growth opportunities, and mutual communication shows your employees that you like investing in their development and will continue to support them beyond the first months.
Easier talent attraction
When an organization creates a negative work environment, it spreads like wildfire. Do you know the same happens for the opposite? When you create an effective onboarding strategy that would cater to your employee’s needs, you achieve better employee retention and build your brand image. Today’s employees have an interest in corporate culture and training opportunities, which is why they are always ready to work with you. Undoubtedly, the technique of sourcing talent is faster and less expensive than a traditional hiring process.
Reduced turnover rates
Employee turnover is an expensive challenge for any business, especially when your employees do not stick for long, sticking you in a perpetual hiring process. However, training is the best tool in combating the problem. When your employees feel that their work environment supports their professional development, they are more likely to stay committed to the organization. When your employees do their jobs efficiently and grow their knowledge and skills, it keeps them satisfied and productive.
Robust organizational culture
Undoubtedly, you candidates must possess the right skillset for the position they are applying for. However, it’s more important that their personality fits your corporate culture. Try incorporating the core values in the recruitment and onboarding process. It ensures that you attract and hire the right candidate. With the progress of onboarding, the new hires will quickly become a part of the team and proudly represent your organization’s value.
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Effective Employee Onboarding Process to Adopt
Developing an effective onboarding process involves creating a welcoming environment. It helps the new hires familiarize themselves with the team and organizational cultures along with organizational goals and processes, empowering them with the right knowledge and processes to be quickly productive.
Creating an onboarding process requires HR teams and other managers to think through the experience of a new employee. It further requires considering what the new hires would face at different points in their new role, ultimately making their transition into their new role as easy as possible.
Enlisted are some steps you can follow to create a strong onboarding process for the new hires.
Create a proactive onboarding process
Throughout the hiring process, you create your company’s reputation. The way you call, onboard, greet and portray yourself reflects how your organization operates. Within a short time, your new hires decide if the position is a good fit for them for the long term. Building a trusting relationship with your new hires and demonstrating your relationship with all your employees will make a new hire feel welcomed and want to stay. However, if there is a disconnection between the way you work and portray yourself during the interview process, you might lose your new hire to your competitors that follow its core values.
Involve different departments of the organization
When you draft the onboarding plan, ensure to introduce your new hires to all the departments. It includes product development, sales, marketing and even human resources. It is essential to include all the departments apart from the new hire’s department. Why? It makes it easier to understand and find points of contact within the organization who help the new hires understand the company’s structure.
Introduce company culture
Besides the operational aspects, there’s another essential aspect you must focus on. Yes, it’s introducing your company culture. Since culture has a wide hold over different arms, it directs how your organization approaches large and small-scale projects, the way it distributes work, and manages daily adjustments. Culture is the hardest aspect for new hires, especially during the onboarding process. It is an integral part of shaping the identity of the organization; your new hires must see you practice outside onboarding situations.
Clearly define short, medium and long-term goals
Did you not define the goals for your new hires? It could be a problem later. Without clear goals, you leave your employees guessing what they need to do, which doesn’t have a good ending. On the other hand, setting a clear, achievable goal helps your new employees determine your expectations. Besides, it sets a path towards achievement, helping the new ones understand where they stand. Take time and sit with your new hires to set their one-week, one-month, six-month and one-year goals. Ensure to talk about how they might achieve their goals.
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Design a training plan
Since new employees require continuous training and support, your new hires will appreciate it if you have a training plan, especially those who worked in another organization. You must put effort into your new hires during their early days, as it helps them demonstrate the leadership style they expect from the new environment. When designing the training plan, think about the responsibilities associated with the position and offer an outline. It helps the new employees understand your expectations.
Take feedback from the new employees
Remember, your new employees have fresh eyes and recent experiences from other companies. Consider their feedback about your business, processes and everything they encountered during their onboarding experience.
When you prepare an effective onboarding process, candidates excitedly dive into their roles, feel motivated to perform their best, and excited to work together in a team. If you are still wondering about drafting the best onboarding process for your next hire, take inspiration from the post and offer your new hires a better onboarding experience.